Theatre Administrator and HR Assistant

Summary

To manage the efficient and effective running of the administrative function for York Theatre Royal and provide support for the Chief Executive, Senior Management Team and the Board of Trustees. To co-ordinate correspondence for the Chief Executive, manage their diary and provide comprehensive day to day administrative support. To assist with HR administration including facilitating recruitment, inductions and training, as required.

More Details

Job Description

To co-ordinate correspondence for the Chief Executive, manage their diary and provide comprehensive day to day administrative support.

To act as first point of contact for the Board of Trustees, co-ordinating and facilitating meetings, attending and taking minutes for Board and Committee meetings and providing general administrative support.

To lead on the administration of the ACE quarterly reporting – gathering cross departmental information and ensure the timely completion of forms and returns.

To co-ordinate and facilitate the Theatre’s recruitment policies and procedures including liaising with HODs, advertising roles, receiving applications, scheduling interviews and being the main point of contact for candidates.

To efficiently manage general enquiries by telephone and email.

To work with colleagues to ensure effective internal communication for the organisation.

To produce and circulate minutes for internal and external meetings as required.

To co-ordinate space bookings for the Theatre, liaising with colleagues as required, and ensuring room bookings for rehearsals are in place in a timely manner.

To work with the Communications and Development Director on ensuring the Staff Handbook is up to date and available to staff.

To co-ordinate induction of new employees.

To manage the ordering of all stationery as necessary using the most efficient and competitive supplier and to ensure this keeps within relevant expenditure budgets.

To be responsible for incoming and outgoing mail and franking as required.

To check and replenish first aid kits on a quarterly basis.

To oversee and manage the Theatre’s digs list.

To support the rollout and implementation of cross organisational projects, including organising training, departmental liaison and other tasks as required.

To organise and maintain central filing systems (electronic and manual) for the organisation to ensure systems are effective and adhered to and information is readily available.

To work a fortnightly shift in Box Office, to ensure a good understanding of the customer journey and sales process and to enable interaction with customers.

To undertake any other duties which may reasonably be requested.

Job Requirements

Essential

Excellent organisational skills, the ability to work to tight deadlines and to prioritise a busy work load

Excellent IT skills

Outstanding communication skills

Excellent writing skills and experience of minute taking

An eye for detail and the ability to work accurately and efficiently

The ability to think creatively and a natural problem solver

A confident team player

Excellent presentation skills

Good and confident numeracy skills

To be an excellent ambassador for the company

A passion for the Arts

Desirable

Experience of working in the Arts

Experience of working as a PA

Experience of working in HR

Experience of working in a Box Office or Sales environment

Organisation

York Theatre Royal

Location Type

Specific location

Salary Type

Salaried

Salary (Exact)

£25506.00

Closing Date

23/06/2024

Contract Type

Permanent, Full Time

Job Type

Administrative (Venue Management, HR, Finance, Legal, IT, etc.)

Link to application details

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