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Non-members and Professional members can advertise a vacancy for £75 + VAT.  Email ukt@soltukt.co.uk or call us on 020 7557 6700 to arrange this.  We welcome vacancies which adhere to recruitment recommendations and good practice. Please see the following guidelines on this: the Arts Council Culture Change Toolkit and the Equality and Human Rights Commission's guidance. 

Production Administrator - Ticketing and Post Awards Celebration

Date Added
25 November 2021
Organisation
Society of London Theatre
Location
London
Salary
£30k pro rata
Job Specification
Contract: For 10 weeks: 7 February – 15 April 2022 
(including 9 &10 April) 
Salary: £30K pro rata (dependant on experience) 
Line Manager: General Manager 
Department: Production 
 
The Society of London Theatre (SOLT) manages the Olivier Awards with MasterCard. The 
ceremony will take place at the Royal Albert Hall on Sunday 10 April 2022. 
https://officiallondontheatre.com/olivier-awards/ 
 
This role will be predominantly based in central London with the majority of hours being 
desk-based work at a computer in an office. There may be an opportunity for flexible/remote 
working (from home or other locations) for some of the time and will be negotiated. Usual 
hours will be 10am until 6pm weekdays. Some evening and weekend work may be required 
as necessary as the event approaches. 
 
MAIN DUTIES / RESPONSIBILITIES 
General Administration 
• To support the work of the Executive Producer, General Manager and the Production 
Team across a range of tasks. 
• To act as an ambassador for SOLT and the Olivier Awards with MasterCard. 
• Any other reasonable duties required to ensure the smooth running of the Production 
team. 
• To organise meetings, create agendas and circulate action points. 
 
SPECIFIC RESPONSIBILITIES 
Ticketing 
• To oversee the ticketing of the Olivier Awards 2022 
• Manage the Olivier Awards ticketing email account and respond to all queries 
• Work with the Executive Producer to allocate all seats including VIP’s, SOLT 
members, nominees and presenters. 
• To assist in the design and information included on all ticket wallets and passes for 
guests 
• To ensure the Royal Albert Hall send the correct allocation of tickets 
• To manage the Survey Monkey ticket request forms for Members, Non-Members, 
Nominees etc. 
• To manage the Ticketing Master spreadsheet 
• To check the auditorium during the production weekend and ensure the correct 
seating is in place (restricted view seats etc.) 
• To ensure all tickets are distributed with the correct information and appropriate 
passes in a timely manner. 
• To troubleshoot any ticketing issues on the day including guests arriving without 
tickets and/or duplicates etc. 
Post Awards Celebration at the Natural History Museum 
• Organise all recce meetings at the Natural History Museum, take notes and distribute 
action points 
• Work with the Executive Producer on the budget 
• Liaise with the caterers and book in a tasting 
• Book a band and/or DJ for all appropriate spaces 
• To liaise with the production company (White Light) for lighting and sound 
• Ensure all insurance and contractual elements with the NHM are managed 
• Ensure all sponsor and partner elements are delivered seamlessly 
• To be at the Natural History Museum in person to ensure set up and be the main 
liaison with the Natural History Museum staff. 
• To assist with the lifting and moving of stock, set and display pieces between venues 
as necessary 
 
EXPERIENCE / SKILLS / ABILITIES 
Essential 
• An acute attention to detail 
• A calm and patient attitude 
• A minimum of one year’s experience of producing professional theatre or running 
events 
• Dealing with people diplomatically and effectively 
• Confident user of all Microsoft programmes (especially Excel) 
 
Desirable 
• Office experience 
• Knowledge of current West End productions 
• Confident user Survey Monkey 
 
PERSONAL ATTRIBUTES 
Essential 
• An excellent communicator 
• The ability to see the ‘bigger picture’ 
• Warm and engaging personality with a proactive, self-motivated and flexible 
approach 
• Able to carry out work under pressure and maintain good humour and diplomacy 
• A sense of humour 
• Be able to show initiative and resilience when dealing with change 
• The ability to work as part of a team and support others 
• A positive outlook with a willingness to solve problems 
 
Desirable 
• Genuine interest in the arts and theatre 
• A willingness to work evenings and at weekends when necessary 
• Ticketing and or Box Office experience
Application Details
HOW TO APPLY 
The first stage of the application process will be answering questions on the application 
form. 
 
The closing date for applications is 12noon on Thursday 16th December 2021. 
 
If you have any questions about the role, or have difficulty accessing or understanding the 
application form and would like some assistance, please email russell@soltukt.co.uk 
 
You may be invited to the second stage of the application process. This will be an interview 
 
Interviews will be held on Tuesday 11 January (2 – 6pm) or Wednesday 12 January (10 
– 1pm) at 32 Rose Street, London WC2E 9ET. 
 
EQUAL OPPORTUNITIES 
SOLT is committed to a comprehensive policy of equal opportunities. We aim to create the 
conditions whereby people are treated solely on the basis of their merits, abilities and 
potential regardless of gender, ethnic or national origin, age, socio-economic background, 
disability, religious or political beliefs and affiliations, family circumstances, sexual orientation 
or other irrelevant distinction. 
 
Our Cultural Statement 
At SOLT and UK Theatre we run a Guardian Scheme and we work to our Cultural 
Statement. Please read the Cultural Statement: https://uktheatre.org/_resources/assets/attachment/full/0/1631250.pdf 
Closing Date
16 December 2021
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