Job Vacancies

Job Vacancies

Posting a Vacancy

Organisation, Partner, Concert Hall Affiliate, and Professional Plus members can advertise vacancies free of charge.           

  1. Scroll to the bottom of this page (whilst you are logged in to the website). 
  2. Click the red 'Add New Record' button underneath the directory. 
  3. Enter the job details and click 'Save'.
Your advert will be moderated by a member of our team and will 'go live' once approved.

If you experience difficulties posting your vacancy, please email some brief wording, the salary, closing date, and link for more information/how to apply to ukt@soltukt.co.uk. We will then post the vacancy for you. 

Non-members and Professional members can advertise a vacancy for £75 + VAT.  Email ukt@soltukt.co.uk or call us on 020 7557 6700 to arrange this.  We welcome vacancies which adhere to recruitment recommendations and good practice. Please see the following guidelines on this: the Arts Council Culture Change Toolkit and the Equality and Human Rights Commission's guidance. 

Operations Assistant (0.5FTE) 18.25 hours per week

Date Added
30 November 2021
Organisation
Warwick Arts Centre
Location
Coventry
Salary
£18,529 - £19,623 per annum, pro rata
Job Specification
JOB PURPOSE: 
 
To work as part of the Front of House department, undertaking various duties to provide a wide range of services essential to the efficient day-to-day operations of Warwick Arts Centre, its staff, artists, and visitors. 
 
 
 
DUTIES & RESPONSIBILITIES: 
 
1. Cover for facilities and equipment and ensure all Arts Centre staff and the public have vacated the building prior to carrying out security and safety checks before securing the building. 
 
2. To be responsible, as Duty Fire Officer, for the safety and, if necessary, evacuation of people in the building; to undertake systematic pre-use safety checks prior to allowing access to public areas; and to assist with the compliance of the conditions of all operating licences. 
 
3. To deputise for the Duty Manager for periods at the start and end of each day, when left in sole charge of the building and to deal with problems and queries arising during these periods. 
 
4. To act as a point of contact and provide front-line customer service to all users of the Arts Centre, Music Centre, and Mead Gallery, including University staff, outside contacts and the public. 
 
5. To prepare, collate and distribute weekly information documents for internal and external staff providing information regarding events, performances, timings, and venue heating requirements. 
 
6. To provide a Stage Door reception service for artists, conference organisers, contractors, and staff, manage the receipt/dispatch of goods and manage record systems relating to these. 
 
7. To produce appropriate signage communicating event changes to customers as required. 
 
8. To provide support to the Duty Managers by undertaking a range of duties, including obtaining and collating performance information from artists upon arrival and ensuring their requirements are met; checking and opening venues to the public; dealing with customer enquiries; assisting with disabled access to venues; and assisting the Duty Managers front of house during performances, to ensure the smooth running of all events 
 
9. To ensure the safety and security of the exhibits in the Gallery, to include notifying relevant staff of any changes in the condition of the work, unusual incidents, and technical problems. 
 
10. To monitor the Cinema schedule daily by reviewing the Theatre Management System to ensure there are no errors, including receipt of KDM, adverts, trailers, and films. 
 
11. To be fully conversant with the Box Office ticketing system to provide Box Office cover when required and retrieve information relating to seating layouts for venue preparation. 
 
12. To use the Conferences booking system to interpret information for event set ups and extract information for other Arts Centre staff. 
 
13. To be fully conversant in the use of specialist information systems, including the foyer display screens. 
 
14. To monitor, forecast sales and order ice cream stock, keys and first aid supplies. 
 
15. To monitor the receipt and despatch of films for the Cinema ensuring that they are received in time for public screenings. 
 
16. To assist with the display of current marketing materials around the building. 
 
17. To schedule, oversee and deliver all aspects of seating layout moves in the Butterworth Hall. 
 
18. To prepare venues and equipment for use by clients and customers including the preparation of basic audio-visual apparatus and the provision and layout of furniture. 
 
19. To liaise with the Estates department regarding maintenance work, report repairs and maintain records of this. 
 
20. To manage the distribution of post and deliveries for Arts Centre staff and clients. 
 
 
General: 
 
1. Be aware of and undertake to comply with the Arts Centre‚Äôs Equal Opportunities Policy. 
 
2. Undertake such training as may from time to time be appropriate to the post. 
 
3. Be a full team member within the department and contribute to the life of the organisation. 
 
4. Develop knowledge and understanding of the work of departmental colleagues to ensure flexibility and maximum effectiveness. 
 
5. Undertake other responsibilities at a level appropriate to the post, as agreed with the House Manager. 
Application Details
Apply via link
Closing Date
12 December 2021
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Covent Garden
London
WC2E 9ET

+44 (0)20 7557 6700

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