Production Co-ordinator

Production Co-ordinators provide support on the set-up and day-to-day running of productions. Production Co-ordinators are able to progress tasks independently and work with Associate / General Manager’s on larger tasks. Over time Production Co-ordinators are trained in the fundamentals of General Management – Finance, Contracts, HR.

Productions
Under supervision:

• Recruitment: undertaking availability checks, coordinating and being present for interviews and any other tasks in supporting the recruitment and contracting of production personnel including cast, creatives, stage management and technical team. Frequently writing contracts and on occasion putting in offers.
• Working relationships: Work closely with the Associate / General Manager and starting to build relationships with the Company Stage Manager and Production Manager. Develop working relationships with production teams and on occasion with creatives, actors and agents.
• Communication: Liaise with producers, co-producers and creative teams as required and ensure that information is swiftly communicated.
• Financial: under supervision check and code invoices, credit card receipts and petty cash returns, investigate queries and chase up missing information. Learning how to understand and sign-off payroll and royalty payments. Have a working understanding of the production budget.
• Travel and Accommodation: Book or supervise Administrative Assistants in booking travel and accommodation for all show personnel as necessary and ensure these are the most economical rates available. Arrange per diems as required. Create and distribute itineraries, schedules and welcome packs as necessary. Able to arrange CoS and VISAs as applicable.
• Press and Marketing: Regularly attend meetings and support any press and marketing campaign activity. The ability to manage all logistics relating to press, marketing and promotional events, liaising with the press and marketing teams, performers, production departments, external venues, media outlets and broadcasters as applicable with supervision.
• Rehearsals and casting: Researching and booking suitable casting and rehearsal space, arranging the meet-and-greet, arranging production meetings and supporting with all logistics and administrative support needed during rehearsals or casting.
• House Seats: Administrate or supervise others to administrate house seats where necessary.
• Access: organise access performances as required.
• Programmes: lead on compiling show programmes including collating up-to-date biographies for cast and creative teams, sourcing editorial, liaising with printers and co-producers, proof-reading and delivery of first and subsequent print runs ensuring credits and biographies are accurately updated.
• Contact Sheet: Contributing to having up-to-date production contact sheets and headshot sheets.
• Events: Supporting the Associate / General Manager on press nights or other special events including compilation of guest lists, mailing of invitations, seat allocation, distribution of tickets, logistics, press night parties and company gifts.
• Insurance: Starting to understand the different production insurance policies, supporting with arranging cover as required.
• Union Agreements: Developing an understanding of union agreements and their contents.
• Administrative support: arranging or training Administrative Assistants to arrange postage or couriers, copying documents, scheduling meetings and arranging hospitality.
• Supporting the General Manager and Associate General Manager on any other production related tasks as required.
• Respond to complaints and special requests
• Attend running shows as required

 

Development

• Engage with and support the development process, helping start and contributing to research into creatives, actors and technical teams.
• Support with readings and workshops for projects in development.
• Keep abreast of new talent in the industry, productions opening and general trends in the West End and sharing this information with the rest of the team

 

Covering and Deputising

• Provide high-level holiday and out of office cover for the Associate / General Managers as required.

This job description may be amended from time to time in line with the changing needs of the company’s varied production output.

Please send a CV and cover letter to: recruitment@mpot.co.uk
Deadline for applications: Friday 23^rd October 2026

Title: Production Co-ordinator

Reports to: Directors and Senior General Manager. Line Manager: Senior General Manager.

Salary: £30,000

Contract: Permanent full-time position

Start date: tbc

Probationary period: 8 weeks

Notice period: 8 weeks

Hours: 10am-6pm Monday-Friday in our London office. WFH option on Fridays. Some out of hours and away from office work will be required eg marketing evenings, technical rehearsals, press nights.

Office location: Noel Coward Theatre, St Martin’s Lane, WC2N 4AU

Holiday: 21 days per annum pro rata excluding bank holidays. The office is closed for a week over Christmas in lieu of toil throughout the year.